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DATA PROTECTION & PRIVACY NOTICE


 

Data Protection & Privacy Notice

Stephenson Solicitors, to best serve your needs, will of necessity, need to gather private personal data from/about you.

We are committed to protecting and respecting the confidentiality and privacy of information to which we are entrusted. We take the utmost care and attention to ensure that the personal information we obtain from you is not used in a way that you are unaware of or are not agreeable to. This Privacy Notice outlines your rights, what information we may collect about you generally and also though the website, and how we use this information.

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Personal Data

We will require you to provide personal information during meetings, by phone, e-mail, post or otherwise to enable us to provide legal and tax advice. You do not have to provide any information but if you do not do so, it may prevent us in providing you with the services that you require. .

Data sought, for example, could include, but is not limited to, your name and address, e-mail address, phone numbers, PPS number, financial and credit card and banking information, tax history, bills, passport, driving licence or other identification documents, tax and financial records, medical records, etc.

We may also collect information from other sources such as other advisors (accountants, auctioneers, mortgage brokers) business partners, the internet, doctors, public registers, and government or regulatory authorities.

It is your responsibility to ensure that all the personal data you provide us with are complete, accurate and up-to-date in all respects and not misleading. You may provide us with personal data not about yourself but also about other people during our dealings with you. For example, in relation to your chosen executors, trustees, attorneys, beneficiaries etc. Please ensure that you are entitled to disclose the personal data relating to that other persons to us and that we may process that personal data in accordance with this privacy statement without having to take any further steps. It is your responsibility to ensure that any other person concerned is aware of the content of this document.

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Why we process your personal data

We process your personal data to provide you with our services and to assist us in the operation of our business. Under data protection law we are required to ensure that there is an appropriate basis for the processing of your personal data, and we are required to let you know what that basis is.

Stephenson Solicitors gathers myriad data and uses information to enable us to provide you with our services, and to, amongst other things;

•  Comply with legal provisions such as anti-money laundering obligations,

•  Provide the legal and tax requested by you

•  Provide information about what services we offer and legal updates, and information re our seminars and publications

•  Review and improve the services we provide.

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Where data are submitted, it is intended to be held for the stated purpose and incidental uses, and it is not intended to be used for any other purpose. We take our data security responsibilities seriously, employing the most appropriate physical and technical measures. Unfortunately, the transmission of information by means of the internet, including through e-mail, is never completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to or from us by means of e-mail and any such transmission is at your own risk.

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Sharing data

Data held by Stephenson Solicitors may be accessible to agents and contractors in connection with the services that they provide to Stephenson Solicitors (such as, maintenance of our accounts/database /website/ computer systems, storage of hard and soft copy files by storage providers,). Any such agents or contractors of Stephenson Solicitors have access to Stephenson Solicitors data solely for providing services to Stephenson Solicitors, and we request any such agent or contractor to observe the Stephenson Solicitors commitments on security and privacy obligations. Stephenson Solicitors reserves the right to disclose your data in the context of the purchase or sale of a business or assets, or during complying with any legal or regulatory obligation on Stephenson Solicitors, or to enforce or apply our terms of engagement.

 

Data retention

Stephenson Solicitors aims to hold personal data for as long as is required to provide services to our clients, by law, statute, regulations and common practice and not to retain it longer than is reasonably necessary. In general, data will be stored in hard copy or in an electronic format for a period of no less than six years beginning on the date that the file is archived by Stephenson Solicitors. This will not affect the lawfulness of any actions taken by Stephenson Solicitors before the withdrawal of consent is communicated to the firm if such be the case, Stephenson Solicitors reserves the right to retain data to the extent required to meet its legal and regulatory obligations and facilitate the collection of any unpaid fees due to the firm. If you would like to contact Stephenson Solicitors in relation to your personal data, please e-mail stephensonsolicitors@eircom.net

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Stephenson Solicitors' storage of data

Physical files, that are still in active use, are stored in Stephenson Solicitors 's office. We reserve the right to store archived physical files offsite and before transferring physical files offsite for storage Stephenson Solicitors confirms with the service provider that appropriate safeguards are in place. Electronic files are stored on our servers and we reserve the right to store electronic data on external servers or in the cloud. Data held in the cloud may be stored outside the European economic area, but before data is transferred for storage on the cloud we will confirm with the service provider that appropriate safeguards are in place.

 

Communicating Electronically

Communicating electronically via the internet involves personal information passing through third parties. Stephenson Solicitors endeavours to ensure that your personal data are protected but we cannot guarantee the security of data transmitted electronically and it should be noted that any such transmission is made to and from you at your risk.

We may contact you by email with updates, on your case and the services/ lectures provided by Stephenson Solicitors. An option to unsubscribe from our marketing list is included and can be availed of if you do not want to receive further emails from Stephenson Solicitors.

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Data protection rights

If at any time you have cause to believe that the information we process on you is incorrect you may request to see this information and even have it corrected or deleted.

If you wish to raise a complaint on how we have handled your personal data, you may  contact us  on the matter.

If you are not satisfied with our response or believe we are processing your personal data other than in accordance with the law, you can complain to the Data Protection Commissioner's Office.

Your rights under General Data Protection Regulations (“GDPR”) are:

•  The right to access the personal data we hold on you

•  The right to correct and update the personal data we hold on you

•  The right to have your personal data erased

•  The right to object to processing of your personal data

•  The right to data portability

•  The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought

•  The right to object to the processing of personal data where applicable

•  The right to lodge a complaint with the national Data Protection Commissioner's Office if you feel that your personal data is not being dealt with correctly or not available to you.

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Stephenson Solicitors notes that a client may withdraw consent to the processing of personal data any time. This will not affect the lawfulness of any actions taken by Stephenson Solicitors 's before the withdrawal of consent is communicated to the firm. Stephenson Solicitors 's reserves the right to retain data to the extent required to meet its legal and regulatory obligations, and to the extent reasonably required to protect its commercial interest and facilitate the collection of any unpaid fees due to the firm. If you would like to contact us in relation to your personal data, please e-mail Stephensoncolicitors@eircom.net .

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Governing law & enforceability

This privacy policy and any issues relating to Stephenson Solicitors' website is governed exclusively by Irish law and are subject to the exclusive jurisdiction of the Irish courts. If any part of Stephenson Solicitors' privacy policy is held to be invalid or unenforceable, the validity or enforceability of the remainder will not be affected. Delay or failure on Stephenson Solicitors 's part in enforcing any of our rights shall not constitute a waiver by the firm of its rights and remedies.

Changes to privacy policy

We reserve the right to modify the firm's privacy policy at any time, and any revised privacy policy will be published on the Stephenson Solicitors website. By using Stephenson Solicitors' website, you signify your express acceptance of the firm's privacy policy.

Statistical information may become available to Stephenson Solicitors via our internet service provider if you are web-browsing and you should note that we may use cookies and other similar technologies, such as pixels and tags, on our website ( www.StephensonSolicitors.com ) to improve the efficacy of operation and any online services that we provide. Each time you use Stephenson Solicitors 's website or services you are bound by the then current privacy statement and we would recommend that you review the current privacy statement available on the Stephenson Solicitors' website each time you use the firm's services or website. Collected it for, including for the purposes of satisfying any legal, accounting or legal requirements. .

 

 

 

 

 

 

 

 

 

 
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